Special Tribnal for lebanon

Procurement and Administrative Assistant

Vacancy Ref NL-OTR-PS-G4-860
Deadline for Applications 5 April 2018 (-1296 days left)
Issuance Date 6 March 2018
Location Leidschendam
Organ / Section REGISTRY   /  Procurement Section
Post Level G4
Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered an appointment limited to the Special Tribunal for Lebanon (STL). Any subsequent extension(s) are subject to terms of the Tribunal’s mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected.
The recruitment process may include a pre-selection procedure, written tests and interviews to assess levels of competency.

A roster of suitable candidates may be established for this particular profile as a result of this selection process for both fixed-term established and general temporary assistance posts.

It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.

Qualified female candidates are encouraged to apply.

Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications.

The tribunal reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. All applications will be handled with strictest confidentiality.
*The English version of this vacancy announcement is authentic. The French and Arabic version, if available, is not an official translation and is provided for information purposes only.

Under the supervision of the Chief of Procurement and within the delegated authority, the Procurement and Administration Clerk is responsible for the following duties:

• Provides administrative and clerical support to the Procurement Section in the acquisition of goods and services and the secretarial administration of the Section.
• Monitors status of existing requisitions, maintains contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods, verifies receipt and inspection of deliverables and accurately reports, as and if required.
• Assists senior procurement staff in more complex, higher value purchasing; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action.
• Maintains relevant internal procurement and administrative databases and files; keeps track of any contractual agreements, systems contracts.
• Produces tender documents for Requests for Quotation and finalizes subsequent contract awards in form of Purchase Orders for final approval by the Chief of Procurement.
• Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtaining specifications for new products and equipment on the market.
• Drafts routine correspondence.
• Performs other duties as assigned.
Knowledge and Skills
• Communication – Good communication skills, including ability to explain and present technical information.
• Teamwork – Good interpersonal skills, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Planning & Organizing – Effective organizational skills and ability to handle a large volume of work
• Education: Completion of secondary education. Demonstrable competence with Microsoft Word, Excel, Internet and email applications. Additional training or education in a field related to Total Supply Chain Management (Procurement & Logistics), Commerce or Marketing, Legal Studies, Engineering or ICT Management studies, or Business Management is an asset.

• Work Experience: Minimum 4 years of experience in the area of administrative and clerical support, preferably within a Supply Chain Management environment. Experience with UN common system procurement tools and resources will be considered an asset. Experience with working in a multi-cultural environment will be considered an asset.
• Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Knowledge of Dutch is desirable. Knowledge of the other official languages is an asset
• Other: Experience with automated purchasing/procurement systems.