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Special Tribnal for lebanon

Court Records Assistant (For rostering purpose)

Vacancy Ref NL-OTR-CMSS-G5-930
Deadline for Applications 5 August 2019 (-76 days left)
Issuance Date 4 July 2019
Location Leidschendam
Organ / Section REGISTRY   /  Court Management Services Section
Post Level G5
Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant may be offered a fixed-term appointment of one year duration or until 31 December 2019. Such appointment and any subsequent extension(s) are subject to the terms of the STL's mandate and/or the availability of funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected.

Any appointment for this position will be on a local basis.

The recruitment process may include a pre-screening exercise, written tests and competency-based interviews.

A roster of suitable candidates may be established for this post as a result of this selection process for both fixed-term/established and general temporary assistance posts.

It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.

Qualified female candidates are encouraged to apply.

Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies.

The Registrar reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. All applications will be handled with strictest confidentiality.


Responsibilities
Under the overall supervision of the Court Records Officer, directly reporting to Senior Court Records Assistant (Senior CRA), the incumbent manages and organizes court records as part of the Judicial Support Unit in the Tribunal's Court Management Services Section. The incumbent:
" Receives, files, and disseminates official court records both electronically and in hardcopy (when required);
" Ensures the availability, integrity and confidentiality of the court records in accordance with the established Rules, Practices and Procedures;
" Requests translations of court documents in accordance with established SOPs and relevant instructions;
" Assists with and undertakes audit of judicial records;
" Maintains relevant statistics on the processed court records;
" Processes judicial correspondence in accordance with the defined procedures;
" Creates and maintains record logs and other information regarding records as necessary;
" Maintains the organization of the case and correspondence file in the Court Management database and in the electronic legal workflow system ("Legal Workflow"), and manages and organizes the hard copy case and correspondence file in accordance with the relevant instructions;
" When required, publishes documents to the Tribunal's website;
" Responds, when required, to external (Chambers, parties and/or other Registry sections) queries for information in relation to the processing of court records and judicial correspondence;
" Keeps abreast of new or amended relevant Rules Practice Directions and SOPs;
" Performs other duties as required.
Knowledge and Skills
Professionalism - A thorough knowledge of STL CMSS policies, procedures and practices related to the management of the judicial records. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Qualifications
Education: Secondary education diploma or equivalent.

Work Experience: At least 5 years of progressively responsible experience in a similar position of which at least two gained in an international Tribunal/Court.

Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Working knowledge of French and/or Arabic is an asset.