RSS
Special Tribnal for lebanon

Supervisor, Administration Unit

Vacancy Ref NL-OTR-LSS-G7-959
Deadline for Applications 2 December 2019 (-11 days left)
Issuance Date 1 November 2019
Location Leidschendam
Organ / Section REGISTRY   /  Language Services Section
Post Level G-7

Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a fixed-term appointment of one-year duration or until 31 December 2020, limited to the Special Tribunal for Lebanon (Tribunal). This appointment and any subsequent extension(s) will be subject to terms of the Tribunal's mandate and/or the availability of funds.

The Tribunal is an international inter-governmental organization with its own independent legal identity and not a United Nations (UN) organization. However, the Tribunal follows the UN common system of salaries, allowances and benefits to its staff members. UN staff members may also serve on loan from their parent department/office, if selected.

A roster of suitable candidates may be established for this particular profile as a result of this selection process for both fixed-term established and general temporary assistance posts.

The recruitment process may include a pre-screening exercise, written tests and competency-based interviews.

It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.

Qualified female candidates are encouraged to apply.

Only candidates who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies.

The Registrar reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. All applications will be handled with strictest confidentiality.



*The English version of this vacancy announcement is authentic. The French and Arabic versions, if available, are not official translations and are provided for information purposes only.



Responsibilities

Under the direct supervision of the Chief, Language Services Section (LSS), the incumbent is responsible for providing organisational and administrative assistance to the Chief of Section and for the planning, organisation and day-to-day management of the Administration Unit (AU) and its staff, co-ordinating and reviewing activities within AU in order to ensure the provision of the requisite specialised support to all other units within LSS, in compliance with set language service standards and relevant legal, financial and other organisational requirements.

Specific responsibilities include:

* Planning and organising the work of AU in order to duly support LSS management and other LSS units by deciding on division of workloads, prioritizing and reviewing tasking, and project managing LSS workplan projects concerning AU areas of responsibility;

* Supervising AU staff, as well as interns, contractors and staff on cross-training opportunities, including distributing and reviewing work assignments, promoting teamwork and communication, motivating staff, devising training programmes, and establishing team and individual staff objectives;

*Providing specialised management information and statistics to the Chief, based on extracts from LSS's translation management software, the STL Budget and Human Resources computer system and other logs and repositories, to enable monitoring of both section and individual productivity outputs;

*Following the Section's budgetary commitments, in anticipation of future budgetary requirements, preparing regular budget revisions and ensuring appropriate resource allocations; reconciling accounts with amended budget; evaluating trends of financial implementation and making necessary recommendations to the Chief;

*Drafting, providing input and coordinating client contributions for budget cycle activities;

*Monitoring finance and procurement issues relating to the work plan of the Section, identifying and analysing relevant trends;

*As project manager, taking the lead on projects in the LSS annual workplan that relate to AU business, convening working groups and meetings, assigning tasking, communicating regularly to Management and staff, liaising with other parts of Registry providing support, and delivering in accordance with agreed timelines;

*Liaising with external providers of language services and LSS's counterparts in language services in other international organisations and with internal contacts in Registry on LSS business;

*Contributing to the development and implementation of LSS policies and procedures through: drafting and reviewing documentation; liaising with other LSS Heads of Unit and staff in other Registry sections; communicating changes in policy and procedures to AU team members and other LSS staff members; and conducting necessary follow-up;

*Developing, implementing and reviewing tools to monitor the organizational performance on language service provision and to effectively record staff administration;

*Coordinating administrative support by acting as a focal point for the section's human resources activities (recruitment, internships, staff administration, induction, performance appraisal, training etc.) ensuring consistency and compliance in the application of STL rules and procedures; and overseeing effective leave monitoring for all LSS staff;

*Providing support on LSS information security matters, including security breaches;
Knowledge and Skills

* Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

*Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

*Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

*Planning & Organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

*Accountability - Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

MANAGERIAL COMPETENCIES:

*Leadership - Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take decisions. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

*Empowering Others - Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members' input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them.

*Managing Performance - Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance

QUALIFICATIONS:

*Education: Completion of secondary education attested by a diploma. Post-secondary coursework, training and/or certification in office management is highly desirable; demonstrated ability to use computer technology with competence in Microsoft Word, Excel and SharePoint.

*Work Experience: At least ten years of progressively responsible administrative, organizational and office management experience, within the UN or an international organization, at least five of which in language services or a related field, with experience in managing a team. Experience within an international court or tribunal is highly desirable.

*Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post, a perfect command of oral and written English is essential. Knowledge of Arabic or French is desirable.

Qualifications
• Education: Completion of secondary education attested by a diploma. Post-secondary coursework, training and/or certification in office management is highly desirable; demonstrated ability to use computer technology with competence in Microsoft Word, Excel and SharePoint.

• Work Experience: At least ten years of progressively responsible administrative, organizational and office management experience, within the UN or an international organization, at least five of which in language services or a related field, with experience in managing a team. Experience within an international court or tribunal is highly desirable.

• Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post, a perfect command of oral and written English is essential. Knowledge of Arabic or French is desirable.