Special Tribnal for lebanon

Library, Archive & Records Assistant

Vacancy Ref TVA-NL-OTR-IMTSS-G5-548
Deadline for Applications 9 October 2013 (-3343 days left)
Issuance Date 10 September 2013
Location Leidschendam
Organ / Section REGISTRY   /  OLD - Information Technology Services Section
Post Level G5
Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a temporary appointment of six months limited to the Special Tribunal for Lebanon (STL). Any subsequent extension(s) are subject to terms of the Tribunal's mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Appointment against this post is on a local basis.

Under the overall supervision of the Head of the Information Management unit, and directly reporting to the Librarian, the Library, Archives & Records Assistant will support the delivery of quality library and archive services and have the following duties.

Acts as a focal point for information management within Library; develops information material on Library services, updates information on Library on intranet, actively engages in transition to SharePoint work platform. Performs basic library circulation functions, including retrieval, check-out, check-in and recalls of materials. Assists in responding to enquiries by using reference materials, documents and/or computerized information sources (e.g. Internet, ODS, LEXIS, Westlaw, CD-ROMs). Provides information and support to users regarding library services and equipment, and organizes interlibrary loan services. Maintains and organizes the collection of periodicals (such as law journals and magazines), resolving missing issues. Performs digitization functions, including scanning, creating digital objects and postings to designated repositories. Processes items with RFID tags, assigns inventory numbers, prints and attaches call number labels, and shelves books; Creates and updates catalogue and user records in the library integrated system; Supports senior library staff in the maintenance and development of electronic and other reference tools, and the compilation of bibliographies. Performs document copying upon request and document delivery services as required. Drafts routine responses to enquiries for approval of the Librarian. Performs tasks using computer applications to support the procurement, payment and inspection of the Library related goods and services. Provides administrative support for the Library and undertakes other relevant duties as assigned.
Subject to the demands of the Archives & Records Centre, the Library, Archives & Records Assistant may also process accession and disposition functions, by liaising with departments regarding the transfer and/or disposal of their records; Perform records and archival processing activities in compliance with preservation and metadata standards; Identify/eliminate duplicate records and minimize creation of duplicates in the future; Organise and manage electronic filing systems and help administer electronic document and records management systems; Coordinate space management within internal repositories in accordance with best practice and records storage standards; Perform reference functions by advising internal and external users about records holdings and accessibility.
Knowledge and Skills
•Professionalism: Knowledge of library operations, and an ability to undertake relevant research, maintain records according to system rules and accurately retrieve appropriate materials in an efficient manner; knowledge of archives and records management principles; Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
•Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
•Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Client Orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
•Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
•Technological Awareness - Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
•Commitment to Continuous Learning - Keeps abreast of new developments in library and information science; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
•Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks "outside the box"; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

•Education: High school diploma or equivalent; additional training in library, archives or information management is an asset.
•Experience: 5 years experience in library work and library integrated systems or in the area of archives or records management is required. Familiarity with MS SharePoint platform will be considered an asset.
•Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Working knowledge of French and/or Arabic is an advantage.